Sir D.B.Jayathilaka Memorial Dharmaraja College Archives

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Archives Web Database is in operation

Though our school is more than 120 year's old it is very sad to say that very little historical information is available. Your activities, performance, and achievements are hardly recorded. Information of the periods of past principal Mr Billimoria, thanks to his visionary actions, is preserved through the Telescope magazine (bi weekly issued) where few issues preserved with us. After that few Rajans magazines (annually issued) reveals our history. The situation is more serious in recent past as no detailed magazine was issued. There was no proper place to preserve information, there is no culture in record keeping and overwhelming amount of college activities could be among main reasons. After establishment of the Archives, now there is a place to preserve and we are in the process of collecting information. In order to manage vast amount of information generated, we felt the need of automated system to collect and preserve information.

As a solution we are happy to inform you that a fully fledged Web Database ofthe Archives is in testing operation from January 2009. It is our intention to make this database, the repository of information of the College. Under this there are several web applications are deloyed to provide different information to different stakeholders of the Rajans community. But all of the applications share the same database which gives unified information to all. The basic information of Rajans from year 1913 to date is already entered to the database. The detail data collection is in progress.

A local area network has been set up by Archives Foundation to interconnect the College Archives building to the Principal's office and other important administrative locations of the main administration building. The network is recently extended to the Science Section and to the CAL center and it will be extended to the Primary section soon. It is our intention to make this information available to all the administrative positions of the school. They will use and maintain the current data. Maintaining of historical data is in hands of Rajans community. That is with you. So please help our selves to make thie noble endeavor a success.

Available Web Applications

There are seven applications developed that gives access to different information of the database namely,

New Users' Web Database

Rajans Community Members' Web Database

Dharmaraja Archives Web Database

Old Boys' and Past Teachers' Unions' Web Database

Teams of Dharmaraja College

Past Teams of Dharmaraja College

School Management System (Only for School Administration)

Draft User Manual is available here

New Users' Web Database

If you have not registered in Web Database system, you can login by giving guest name and password to search your serial number from the list provided. Then register by providing serial number and requested information. You will receive a link to activate your account and you can view information of web databases. After the serial number given by you is verified manually against your personal records in the college you will be notified through emai. Once you receive that notification, you become a fully registered member and can change and upload your personal information.

Rajans Community Members' Web Database

(Information of all Past Students Principals, Teachers, Founders, Well-wishers)

This the main portal for all past members of the Rajan's community. Registered members can view information and fully registered members can change and upload their personal information.

Dharmaraja Archives Web Database

The information of all the artefacts of the College Archives can be accessed and maintained through this application. The above registered members can upload the artefacts available with them to upload area and these artefacts will be reproduced and maintained in the College Archives.

Old Boys' and Past Teachers' Unions' Web Database

This personal information given in above will be presented to the college unions members and officers. In addition the information of each union's office bearers and activities will be maintained through this application. The authorized officers are allowed to maintain their membership information and change members personal information (if owner authorized) such as contact details. The artefacts available in the College Archives can be linked to relevant sections of each union so that their information can be directly accessed without searching the Archives Web Database.

The unions can use the link directly in their websites so that the membership and activities can be viewed from their web sites. This is very advantages for all the unions as single update of personal information will provide up-to-date information for all the unions and the College.

Teams of Dharmaraja College

The information of all the sports and other co-curricular teams is accessed and maintained through this application. Users can view all the information. The authorized users (Masters In-Charge) are allowed to maintain the data.

Past Teams of Dharmaraja College

Information of a set of sports and other co-curricular teams are allowed to maintained by above registered and authorized members of the Rajan's community allowing you to provide the information of teams of which you were members and also to give your personal achievement information to the College Archives.

School Management System

This application maintains the information of all the present students and staff of the College. It will be accessed by the school administrartion and it will allow performing all the day to day administrative activities of the college. This information will be made available to Rajan's community when each member leaves the College.

Our Request to You

As far as the area covered is concerned, this web site could be the fist of this kind in any college in Sri Lanka and could be in the world. (Though there are School Management Systems they are not extended to past members of the school). Therefore we need your help to collectinformation to this skeletal database. When this is full of information it will help to maintain a sound relationship among Rajans and preserve the college history for posterity. So use the databases and provide necessary information. Since this is in pilot testing phase, your suggestion can be easily accommodated.If you found any thing missing, please report to President, Archives Foundation, or to Web Master.

In addition to the data maintain in the database, we maintain one physical personal document folder for each of you. Please help us by sending the relevant form filled and signed to us. See more in Send Your Information

Pease send your suggestions to

Webmaster, Dharmaraja College Archives Foundation

kamalanath@ieee.org

Last updated on 01.01.2009

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